Archiving and Records Management

Store documents long-term with confidence. Quantum DMS automatically manages document lifecycles, enforces retention policies, and keeps you audit-ready—from creation to compliant disposal.

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Compliance Shouldn't Be a Burden. Make It Automatic.

Your organization must preserve documents for years or decades. Manual retention tracking is error-prone, storage costs spiral out of control, and audit preparation takes weeks. One missed deadline can mean regulatory fines or legal exposure.

Automated Retention

Every document follows retention rules automatically — from active storage to archive to deletion. Set policies once, enforce forever.

Intelligent Storage Tiering

Documents automatically move to cost-effective cold storage as they age. Access remains instant when needed, costs drop by 60-80%.

Audit-Ready Always

Generate compliance reports in minutes. Complete chain of custody, tamper-proof audit trails, and instant retrieval for any regulatory review.

Key Archiving Capabilities

Long-Term Document Storage

Future-proof your critical business records with automated lifecycle management and guaranteed long-term accessibility.

Compliance-First Design:

  • Pre-built retention templates for GDPR
  • Automated retention schedule enforcement across all document types
  • Legal hold management—freeze documents instantly during litigation or audits
  • Immutable archives with WORM (Write Once, Read Many) compliance
  • Deletion certificates for proof of compliant disposal

    Multi-Decade Retention

    Store documents for 5, 10, 20+ years with format migration for future accessibility.

    Regulatory Templates

    Start with proven compliance frameworks, customize for your industry requirements.

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    Automatic Policy Enforcement

    Zero manual intervention - retention rules apply from the moment documents are created.

    Cost optimisation

    Intelligent tiering saves 60-80% on storage costs while maintaining instant access.

    Seamless Integration Architecture

    Connect your entire document ecosystem — legacy archives, current repositories, and cloud storage — into one unified platform, with zero downtime and full metadata preservation.

    • Import from SharePoint, Documentum, OpenText, FileNet, and custom systems
    • Connect Microsoft 365, Google Workspace, Box, OneDrive, and AWS S3
    • Unified search across all repositories from day one
    • Gradual or instant migration with rollback support
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    API-First Architecture

    RESTful API for custom integrations, webhooks for real-time updates

    Backup & DR Integration

    Connect to Veeam, Commvault, Azure Backup for comprehensive protection

    Business System Connections

    Integrate with ERP, CRM, HRIS — attach documents directly to business records

    Multi-Geography Support

    Replicate archives across regions for compliance and disaster recovery

    Real world examples

    Financial services

    SOX-compliant retention for 7+ years. Instant audit retrieval, automated legal holds, complete chain of custody for regulatory reviews.

    Healthcare Provider

    HIPAA-compliant patient record retention for decades. Format migration ensures accessibility, automated disposal after retention periods.

    Construction Firm

    Project documentation and as-built drawings archived for 20+ years. Historical drawings retrieved in seconds when needed for renovations.

    Legal Department

    Contract archives with automatic retention based on contract type. E-discovery ready with instant search and export capabilities.

    Security

    Enterprise-Grade Protection:

    • AES-256 encryption at rest, TLS 1.3 in transit
    • SOC 2 Type II certified operations
    • ISO 27001 information security management
    • Role-based access control (RBAC)
    • Multi-factor authentication (MFA)
    • Complete audit trails of all access and changes
    • Geographic redundancy for disaster recovery
    • Annual penetration testing and security audits
    AES-256 encryption at rest
    Role-based access control
    Multi-factor authentication
    Geographic redundancy

    Power Integrations

    Connect your storage infrastructure and business systems seamlessly

    Storage Platforms

    AWS S3, Azure Blob Storage, Google Cloud Storage, MinIO, NetApp, Dell EMC

    Business Systems

    SAP, Oracle, Microsoft Dynamics, Salesforce, ServiceNow, Workday

    Backup Solutions

    Veeam, Commvault, Veritas, Azure Backup, AWS Backup

    Legacy DMS

    SharePoint Server, OpenText, Documentum, FileNet, Laserfiche, M-Files