Automatic Classification & Labelling
Capture documents from any source, automatically. Quantum DMS ingests documents from email, scanners, cloud storage, and turning every channel into a direct pipeline to your document management system.
Stop Wasting Time Sorting & Labelling Documents
Every document your business receives has to be read, identified, and filed. Right now, that work is probably being done by a person — slowly, inconsistently, and at a cost that's easy to overlook until it isn't. The result is content chaos: misfiled records, missed deadlines, and critical information that's impossible to find when you need it most.
Automatic Recognition
AI analyzes each incoming document — scanned, digital, or email attachment — and instantly identifies the document type.
Data Extraction
The system extracts key information: dates, amounts, names, reference numbers. No manual data entry needed.
Smart Labelling
Documents are automatically tagged and categorized according to your business rules, ready for search and retrieval.
AI-Powered Classification & Data Extraction
Automatically identify document types and extract critical information without manual intervention.
Smart Recognition:
AI understands document layouts dynamically and adapts to variations in format and structure.
- Classifies invoices, contracts, HR documents, correspondence, and custom document types
- Distinguishes between similar documents based on subtle differences
- Handles multi-page documents and document batches
- 95%+ accuracy out of the box, improving continuously with use
Financial documents
- invoice numbers
- amounts
- tax rates
- vendor details
- payment terms
- due dates
Contracts
- party names
- dates
- renewal terms
- key obligations
- contract value
HR & Other documents
- candidate names
- positions
- departments
- salary information
Advanced OCR
Transform any document format into searchable, processable data—regardless of quality or language.
Comprehensive OCR:
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- High-accuracy text recognition for scanned documents and images
- Handles poor quality scans, faded text, and distorted images
- Processes handwritten notes and annotations
- Automatic deskewing, rotation, and image enhancement
- Supports PDF, images (JPG, PNG, TIFF), Office documents, email files
Automatic language detection
100+ languages supported
Process handwritten documents with ease no matter the language.
Mixed-language document handling
Model Context Protocol
Including language-specific classification and metadata extraction.
Process simultaneously
Handle multiple documents
For maximum efficiency handle multiple documents, types and formats.
Self-Learning Models & Custom Rules
The system continuously improves and adapts to your specific business needs.
Adaptive AI:
- Learns from user corrections and feedback automatically
- Adapts to new document types introduced in your organization
- Recognizes organizational patterns and naming conventions
- No manual retraining required—accuracy improves with use
Flexible Configuration:
- Create custom document categories and taxonomies
- Define department-specific classification rules
- Set up automatic routing based on document type and content
- Configure conditional logic: "Invoices over €10,000 → Flag for senior approval"
- Establish naming conventions and labelling standards
Quality Control:
- Confidence scoring for each classification decision
- Automatic flagging of low-confidence items for review
- Complete audit trails and classification history
- Performance dashboards and accuracy metrics
Every organisation has its own document challenges. Let's talk about yours.
Real world examples
Finance & Accounting
Auto-classify invoices, receipts and financial statements. Extract payment details for faster processing and automatic routing to approval workflows.
Legal & Contracts
Classify contracts by type and extract key terms, parties and dates. Set automatic alerts for renewals and obligation deadlines.
Sales & Customer Service
Auto-process orders, correspondence and support tickets. Route documents to the right team instantly based on content and priority.
HR & Recruitment
Organize resumes, contracts and employee documents automatically. Extract candidate information and ensure compliance.
Security
Enterprise-grade security for all classified documents:
- End-to-end encryption for data in transit and at rest
- GDPR compliant with full data protection
- Complete audit trails of all classification activities
- Role-based access control tied to document classification
- Data residency options for regulatory compliance
Power Integrations
Connect your entire tech stack with seamless integration capabilities
ERP & CRM platforms
SAP, Salesforce, Microsoft Dynamics
Cloud Storage
OneDrive, Google Drive, Dropbox, pCloud
Custom applications
Custom application via RESTful API
Microsoft 365 / Google Workspace
Email systems
Accounting & HR systems
Managing